Secretary Responsibilities

The Secretary shall: 

 

 

 Notify members of meetings via email, discord, and/or telephone at least 48 hours in advance. 

 

 

 Keep accurate minutes and records of all meetings. 

 

 

 Maintain an accurate list of members and their contact information. 

 

 

 Prepare the organization’s Update Form to submit to OSI at the beginning of each semester, and when there are changes in organizational information over the course of the semester. 

 

 

 Prepare ballots for elections. 

 

 

 Check eligibility for potential officers, prior to annual elections. 

 

 

 Keep a copy of the constitution and have it available for members. 

 

 

 Provide all documents and records pertaining to their responsibilities to the newly elected Secretary. 

 

 

 Assist in special projects as assigned by the President. 

 

 

 Assist in SGA allocations.